Beamliving

EMERGENCY PREPAREDNESS PLAN

Business Name

BPP Kips Bay Holding LLC / Beam Living

Address

276 First Avenue Loop New York, NY 10009

Telephone

(212) 420-5000

Last Revision Date

August, 2023

Policy Statement:

The management team at Beam Living recognizes that every emergency is different, shaped by the nature and severity of the incident, the geographic and political nuances of the event, and even how stakeholders and employees react to what has happened. However, in the event of an emergency or crisis, Beam Living is committed to taking all reasonable and appropriate steps to protect people, property, and the business interests of the organization.

Revision History

Revision No.: N/A

Date: N/A

Changes Made: N/A

Authorization: N/A

A master copy of this document will be maintained by Elijah Smalls, Resident Manager. Electronic copies are also stored on a secured USB flash drive for printing.

Role/Department	Name	Contact
Chief of Staff	Kevin Torres	Email: kevin.torres@beamliving.com


Senior Vice President, Operations	Eric Gray	Email: Eric.Gray@beamliving.com


Community Manager	Bryan McManus	Email: Bryan.McManus@beamliving.com


Senior Director, Corporate Communications	Jasmine Jones	Email: jasmine.jones@beamliving.com


SVP, Head of Legal	Jason Kalish	Email: Jason.Kalish@beamliving.com


Resident Manager	Elijah Smalls	Email: Elijah.Smalls@beamliving.com


Risk Manager	Thomas Marchese	Email: Thomas.Marchese@beamliving.com


Vice President, Facility Operations	Tom Feeney	Email: Tom.Feeney@beamliving.com


Regional General Manager	Steven Gregware	Email: Steve.Gregware@beamliving.com


Regional Account Manager	David Chong	Email: David.Chong@beamliving.com


Assistant Resident Manager	Riad Hajdini	Email: Riad.Hajdini@beamliving.com

Organization	Emergency Phone #
Fire Department	(718) 999-2000
Emergency Medical Services	911
Police Department	911
Poison Control	(800) 222-1222
Department of Health (NYC DOHMH)	(212) 639-9675
Center for Disease Control (CDC)	(800) 232-4636
Gas Company	(800) 752-6633
Electric Company	(800) 752-6633
Cleanup/Disaster Restoration	(516) 617-1000
Insurance Broker	(845)-323-2456

Key Vendor Contact List
Vendor	Function/Department	Primary Support Line	Contact Person	Contact’s Number
OTIS	Elevators/Lifts	(800) 233-6847	Don	Cell: (347) 680-2140
Trauma Scene Cleaning Management, Inc	Biohazard, unsanitary/hoarding, trauma cleanup	(800) 945-4839	Mehdi Ben Mimoun (Alt: Earlin Brown)	Cell: (718) 710-9745 Alt Cell (917) 969-5402
Assured Environments	Exterminator	(212) 480-5800	Danny Rosado	Cell: (917) 294-7221 Personal Cell: (732) 788-4803
ALC Environmental	Mold Assessment	Sanchita.bm@alc environmental.com	Sanchita Mallick (Alt: Jack Glass)	Cell: (917) 439-7430
Degmor, Inc.	Mold Remediation	(212) 431-0696	Manal Wilson	Cell: (917) 439-7430
PAL Environmental	Asbestos Abatement	(718)-349-0900	aali@palcorp.com	(718)-349-0900
ServPro	Restoration	(516)-617-1000	Sean Slutsky	(516)-617-1000

Emergency Support Equipment
Zone	Equipment	Location(s)
460-470	First Aid Supplies	Lobby - Front Desk
460-470	Fire Extinguishers	Various (compactor room, electrical room, laundry room, etc.)
480-490	First Aid Supplies	Lobby - Front Desk
480-490	Fire Extinguishers	Various (compactor room, electrical room, laundry room, etc.)
500-520	First Air Supplies	Lobby – Front Desk
500-520	Fire Extinguishers	Various (compactor room, electrical room, laundry room, etc.)
All Buildings	Gas Generator	460-470, 480-490, 500-520

Evacuation Types

SHELTER IN PLACE PROCEDURES 

The term, Shelter-in-Place, means to seek immediate shelter and remain there during an emergency rather than evacuate the area. Shelter-in-Place should only be used when an evacuation is not safe.  Certain events may necessitate the initiation of the Shelter-in-Place protocol. The decision to Shelter-in-Place will be made by lobby staff in consultation with the Emergency Response Team or FDNY/NYPD incident command officer. 

Once the decision has been made, building management will instruct the building community to Shelter-in-Place. This notification will be made using all means of communication available.

The following are examples of instances when Shelter-in-Place protocol may be used:

Shelter-in-Place (hazardous incident) Recommendations 

In the event of a critical incident where hazardous (including chemical, biological, or radiological) materials may have been released into the atmosphere either accidentally or intentionally, a decision to Shelter-in-Place may be the preferred method of safely waiting out the situation. The following recommendations should be considered: 

Move to rooms with no windows that can open or are open. 
Rooms that have little or no ventilation are preferred. 
Close any open windows and doors if you cannot move. 
Remain in this location until told that it is safe by Security.

Shelter-in-Place (violent person) Procedures 

In the event of the presence of a person or persons deemed to be a threat to the facility, a decision to Shelter-in-Place would be made by made by lobby staff in consultation with the Emergency Response Team or FDNY/NYPD incident command officer. This is the preferred method of keeping people out of harm’s way, controlling pedestrian traffic onsite, and controlling access to buildings. 

Upon receiving notification to Shelter-in-Place: 

Stay in your apartment and/or room.
Notify those around you and encourage others to remain in your apartment rather than to try to leave the building.
Lock the doors. If applicable, cover the door window and pull down the blinds. Turn off

the lights and stay calm. 

Stay away from the windows. 
Turn your cellular phone to silent mode. 
Monitor your cell phone, e-mail, or visit the Notifii website for updates on the situation. 
Report any suspicious activity, sounds, smells to Security. 
Remain out of sight and place furniture between you and the doors/windows. 
Only come out when you recognize the authority directing you to evacuate your shelter or when instructed via the Notifii website, e-mail, or text.

Shelter-in-Place (weather) Recommendations 

A severe weather event such as a flood or wind event during normal operating hours of the building may necessitate you to Shelter-in-Place until the threat of bad weather has passed. Relocating from your room to a space that has no windows or to a lower floor may increase your chances of survival. It is recommended that you: 

Move to an interior room with no windows, or a hallway on the lowest floor possible. 
Move to an interior stairwell if all rooms have windows. 
Stay in the center of the room away from doors and windows. 
Stay in place until the danger has passed. 
Move to the basement of the building, as they usually provide the best protection.

EVACUATION PROCEDURES

Some emergency situations may require that the building be evacuated. 

Evacuation protocols are as follows: 

Evacuation routes for the building can be found in the lobby of each building.  Be aware that evacuation route(s) in the building may change due to the situation. 
If notification to evacuate occurs by authorities or the Emergency Response Team, do so immediately. Encourage residents in your vicinity to also comply with evacuation directives.  Staff members evacuating a building that houses residents with mobility impairments or physical disabilities should attempt to assist these individuals.
Follow recommended evacuation routes as shortcuts may be blocked. 
Elevators may be used to evacuate individuals physically unable to utilize stairways. An elevator key must be utilized to operate elevators in these circumstances. Escorts should break the glass on the red emergency box and access the key to assist individuals out of the building. 
During evacuation, do not take time to collect personal items. 
Call 911, and then the residential management office at (212) 679-1700. 
Do not reenter the building until authorized to do so by building management.

Communication 

For each emergency situation, differing modes of communication may be utilized depending upon the severity of the situation and the needs of the facility. The Emergency Response Team will determine which methods of communication will be utilized and the messaging to be communicated. 

The building maintains a notification system via Notifii. This alert system can send out a mass communication to residents in the event of an emergency via email, text message, or voice message.

Media Relations Policy 

Please direct all media-related inquires to the Building Management at media@beamliving.com.  This policy is in place to assure consistency and accuracy in our message. 

Training Information 

Supervisors will review emergency procedures yearly with all staff.  All employees must sign off following the training to ensure all employees are aware of the applicable emergency procedures.  New employees will be trained in emergency procedures by their supervisor at the start of their employment and the supervisor will sign off on the new employee checklist that this has been completed. Each year procedural drills will be conducted with all building staff. 

Emergency Contacts 

Employees and residents are strongly encouraged to periodically update their emergency contact information with the residential management office for emergency situations. 

Responding to Floods and Other Water Intrusion

If a water intrusion event occurs (flooding, broken pipes, roof damage, storm damage), immediate action is required to prevent a water intrusion event from becoming a larger issue. The underlying cause of water intrusion must be identified and corrected. An immediate response upon notification or observation (within 24 to 48 hours) and thorough clean up, drying, and removal of water-damaged materials will prevent or limit additional issues from arising from the water intrusion. Assure proper repairs are performed so that water intrusion does not recur.

Source and Type of Water

The source and type of water will be one of three categories defined by The Institute for Inspection Cleaning and Restoration Certification (IICRC) S500 Standard and Reference Guide for Professional Water Damage Restoration.

Category I Water – Examples are city water or direct rainwater, melting ice or snow, or potable water.
Category II Water – Examples are river or sea water, storm water runoff, groundwater, discharge from some appliances, chilled water, cooling tower water, boiler water, sewage with no human effluent.
Category III Water – Sewage containing human effluent. NOTE: Category II water may become Category III water with passage of time.

While all types of water damage, including “clean water,” can result in the growth of bacteria on building materials, Category II water and particularly Category III water can contain elevated concentrations of pathogenic microorganisms, including bacteria, fungi, viruses, and parasites. If water damage is from Category II or Category III water, special precautions must be taken. In sewage situations, pathogenic bacteria and viruses should be dealt with by evacuation of the area until cleanup and disinfection are completed.

Water Intrusion - Response Action

The following actions may be performed by qualified maintenance personnel who have received appropriate training. Pre-qualified contractors may be utilized to aid in responding to water intrusion as needed.

Stop the source of water. If the water source is unknown, seek assistance to identify the cause of the moisture/water condition.

Immediately report the event to designated personnel.

Maintain life safety. If there is no risk of electrical shock, turn off circuit breakers supplying electricity to wet areas and/or unplug and remove any small electrical items located in the wet area. If there is a risk of electrical shock, leave the area immediately and contact a member of the Emergency Response Team.

Determine the source of the water and respond with the appropriate equipment. Remove remaining water by using extraction methods. Pump out, mop up, wet vacuum, or squeegee any standing water from the affected area.

Depending on the amount and source of water, the Emergency Response Team may determine that a professional drying contractor should conduct drying and extraction procedures. If warranted, pre-approved drying contractors should be contacted to start the drying process as soon as possible.

If the water intrusion was identified within 48 hours of initial occurrence, water extraction and drying activities should be initiated immediately. If the source is Category I water, initiate or conduct the following applicable drying procedures:

Remove standing water immediately by wet vacuuming and extraction
Remove wet materials, taking care to avoid wetting other locations
Remove affected carpet and/or padding (if present)
Move furnishings or equipment away from the wall, put on blocks to raise off the floor, or clear the area of these items
Remove pictures or other wall hangings from walls
Peel any vinyl wall coverings from the affected part of the wall

Remove cove base moldings if water has potentially entered the wall cavity
Where gypsum wallboard is affected, drill holes in the gypsum wallboard to facilitate drying inside the wall cavity. Drill approximately 1” diameter holes in each stud cavity along the bottom of the wall
Increase the ambient temperature of the space to maximize dehumidification
Provide dehumidifiers to expedite drying and control humidity
Provide positive air circulation with fans to expedite drying and control humidity
Monitor affected surfaces for adequate drying and potential mold growth

If the water source is Category II or Category III water, appropriately disinfect nonporous surfaces per the disinfection manufacturer’s instructions and discard impacted porous surfaces if they cannot be adequately cleaned and disinfected.

During and after drying procedures, the affected areas should be inspected to determine effectiveness of drying procedures to assure the materials are dried thoroughly. Use moisture meters, if applicable, to monitor the progress of drying efforts.

Accelerate the drying process with dehumidifiers, fans, and/or heaters. Maintain indoor humidity levels between 30 to 50% relative humidity, if feasible, to facilitate drying of large areas.

Inspect for presence of suspected visible mold growth. Porous building materials that stay wet for longer than 48 hours should be treated as though mold growth were present.

Document the incident with photographs and written documentation of all communications and courses of action taken.

Fire Response Plan

If a fire is reported, activate the fire alarm (if available and not already activated) to warn

Occupants/employees to evacuate. Dial 911 to alert the Fire Department. The following information should be provided to the Fire Department:

• Business name and street address

• Nature of fire

• Fire location (building and floor)

• Type of fire alarm (detector, pull station, sprinkler waterflow)

• Location of fire alarm (building and floor)

• Name of person reporting fire

• Telephone number for return call

***Emergency Response Team to direct evacuation of residents, employees, and guests***

When a fire is discovered, the following actions shall be taken:

• Activate the nearest fire alarm (if installed)

• Notify the local Fire Department by telephone

• If the fire alarm is not available, notify the site personnel about the fire

emergency by the following means (check applicable):

Cell Phone
Text
Email
Notifi
Other (specify)

Extinguish the fire ONLY if:

• The Fire Department has been notified

• The fire is small and is not spreading to other areas

• Escaping the area is possible by backing up to the nearest exit

• The fire extinguisher is in working condition and personnel are trained to use it

Upon being notified about the fire emergency, occupants must:

• Leave the building using the designated escape routes

• Assemble in the designated area (specify location)

• Remain outside until the competent authority (Designated Official or designee) announces that it is safe to reenter

The Emergency Response Team or Designated Personnel must:

• Disconnect utilities and equipment unless doing so jeopardizes his/her safety

• Coordinate an orderly evacuation of employees, residents, and guests

• Perform an accurate head count of employees and residents reported to the designated area

• Determine a rescue method to locate missing persons

• Provide the Fire Department personnel with the necessary information about the facility

Area/Floor Monitors must:

• Ensure that all employees have evacuated the area/floor

• Report any problems to the Emergency Response Team at the assembly area

• Assist all physically challenged employees in emergency evacuation

Fire Evacuation Procedures

• Evacuate the building along evacuation routes to primary assembly areas outside

• Redirect building occupants to stairs and exits away from the fire

• Prohibit use of elevators

• Emergency Response Team to account for all employees and visitors at the Assembly Area

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